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Instructions for Oral Presentation

Session Halls and Audio Visual Equipment

All session halls are equipped with standard PowerPoint presentation facilities. All presentations will be networked to the appropriate room “Speakers’ Ready Room” (located in the salon Pékin) and your presentation must be submitted to the “Speakers’ Ready Room” at least 45 minutes in advance of your session.

We kindly ask you to bring your presentation on USB (memory stick) to the Speakers’ Ready Room where the technicians will upload the presentation into the system. Your own laptop can be used only if inevitable and after the discussion with the technicians in the session hall.

Please prepare your presentation in 16:9 format (screen are in format ratio 16:9). We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS.

A technician is available in every session room to provide assistance when needed. Due to the online presentation system, all speakers are kindly requested to use provided PC onsite. Please be present in the session room 15 minutes prior the start of your session and follow the instructions from the Chairs and/or technician. During your presentation a remote control will be available for controlling your presentation. Please observe the time allotted to you as you will not be permitted to speak for longer time. At the end of the Symposium, all presentations will be deleted from the presentation system and computers on-site.


AV Equipment in each hall (Salon Caracas & Brasilia and Salon Toronto)
  • screen (ratio 16:9)
  • PC (will be put on the lectern, it is connected via LAN with the speakers ready room)
  • beamer
  • presenter (remote control)
  • timer
  • sound system
  • microphones (for lectern, headtable, auditorium)


Speakers’ Ready Room

All speakers are asked to upload their presentation at the Speakers’ Ready Room (located in the salon Pékin) at least 45 minutes before the beginning of the session or the day before in case of a morning session.     

Opening Hours of the Speakers’ Ready Room

Wednesday, May 1, 2019 18:00–21:00
Thursday, May 2, 2019 07:30–18:15
Friday, May 3, 2019 08:00–18:30
Saturday, May 4, 2019 08:00–13:00


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